Operations / Office Coordinator

Job Details

Operations/Office Coordinator
Contract: Approximately 6 months
Schedule: 7:00 AM - 4:00 PM | Onsite | Some overtime is expected, but not every week

Top Skills / Experience Required

• Must have previous experience working with Microsoft Word & Excel
• 1-2 years of previous experience working in a warehouse environment
• Previous experience with administrative support such as organizing paperwork, ordering supplies, etc.
• Previous cycle counting experience is highly preferred, not required
• Great organizational and communication skills (both written and verbal)
• Reliable/dependable - shows up to work on time every day
• Stable work tenure
• Takes initiative - not afraid to pick up the phone and call other groups when needed

• Enter, update, and maintain data in TAT and JDE systems for accurate record-keeping.
• Generate reports and track key performance metrics to monitor operational efficiency.
• Coordinate schedules, meetings, and internal communications to ensure smooth daily operations.
• Process purchase orders, invoices, and work orders, ensuring timely and accurate documentation.
• Assist with inventory management, shipping arrangements, and logistics coordination as needed.
• Respond to customer and employee inquiries via phone and email, providing timely and helpful support.
• Organize and maintain physical and digital files, ensuring records are complete and up-to-date.
• Support managers with special projects, contributing to continuous process improvement initiatives.
• Maintain a clean and organized work environment, supporting general housekeeping efforts.
• Perform additional administrative and operational tasks as assigned by management.

• High school diploma or GED is required; associate degree or relevant experience is preferred.
• Previous administrative, operations, or coordination experience is an asset.
• Proficiency in Microsoft Office, particularly Excel, and experience with JDE or similar ERP systems is advantageous.
• Strong organizational skills and exceptional time management abilities are essential.
• Excellent verbal and written communication skills, with a high attention to detail and accuracy.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Strong problem-solving skills, with the ability to work both independently and as part of a team.
• Experience working in a manufacturing, warehouse, or operations environment is preferred.
• Knowledge of inventory management, purchasing processes, or logistics is an advantage.
• A positive attitude, a proactive approach, and a commitment to continuous learning are key attributes.