Logistics Coordinator

Job Details

Job Purpose: 
Facilitating operational daily activities within the offshore team by providing high quality administrative and coordination support. 
 
Key Responsibilities: 

• Liaising with offshore/onshore/office personnel confirming check-in details, booking hotels, arranging PPE, arranging inductions and any other travel arrangements, as required. 

• Ensuring internal application system is updated with correct job details for sending to personnel to accept their job as part of the mobilisation requirements. 

• Liaising with aviation client to ensure seat bookings is accurate, notification of changes and processing of check in information.  

• Maintaining Onboard Tracker system to provide accurate reporting of current mobilised POB. 

• Managing stock PPE levels for distribution. 

• Raising of hotel and travel provider PO’s, checking and processing of related invoices for finance. 

• Face fitting and eye fitting of offshore personnel ensuring accurate certification in place. 

• Liaising with human resources team and recruitment, ensuring full alignment through onboarding process. 

• Assigning training courses as per company and client training matrix. 

• Proactively interfacing with onshore Client Aviation & Construction Team to ensure full awareness of all movements of offshore personnel. 

• Attending meetings as and where required. 

• Participating with on-call out of hours rota. 

 
Skills & Qualifications: 

• Essential: 

• Previous administrative experience in a busy, operational environment. 

• Good working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc.). 

• Excellent attention to detail, Diligence and self-discipline 

 
Key Competencies: 

• Strong communication and interpersonal skills. 

• Excellent attention to detail, diligence and self-discipline. 

• Ability to work under pressure, with changing priorities, and meet strict deadlines. 

 
Work Environment/Conditions: 

• Office: Determined by assigned project/contract.  May require travel to other Aberdeen facilities to support business operations. 

• Full-Time: 37.5-hours per week + on-call rota.