Executive Assistant (Contract to Hire)

Job Details

Executive Administrative Assistant

JAB Recruitment is partnering with a leading organization in the energy sector to identify an experienced Executive Administrative Assistant to support multiple senior leaders. This role is ideal for a highly organized professional who thrives in a fast-paced, executive environment and can anticipate needs with confidence and discretion.

PLEASE NOTE:

• Candidates must be authorized to work in the US indefinitely without restrictions or present or future need for visa sponsorship. No visa sponsorship available.
• This is an initial 90-day CONTRACT position with the potential to be extended or convert to a permanent position, but not guaranteed. 
• Candidates must be local to Houston, Texas
• This is an ONSITE position - location at Greenway Plaza 77046
• No C2C - 3rd party agencies need not inquire.

Key Responsibilities

• Provide high-level administrative support to multiple executives

• Manage complex Outlook calendars, meetings, and travel arrangements

• Act as a primary point of contact on behalf of executives (phone, email, correspondence)

• Coordinate on-site and off-site meetings, conferences, and executive visits

• Prepare expense reports, P-card reconciliations, invoice coding, and submissions

• Support presentations, board materials, and executive reports

• Prepare, route, and track DocuSign requests

• Maintain contacts, correspondence, and confidential records

• Assist with office operations, facilities requests, supplies, and front desk coverage as needed

• Collaborate closely with other administrative professionals to support shared office needs

Qualifications

• 3–5+ years of experience as an Executive Administrative Assistant

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Experience with Concur expense reporting preferred

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Professional, service-oriented approach with excellent communication skills

• Ability to work autonomously, exercise discretion, and remain calm under pressure

Additional Details

• High school diploma required; some college preferred

• Ability to work occasional non-traditional hours

• Background check and drug screening required

• Experience supporting executives in the energy industry is a plus
  
  
  JAB Recruitment is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V
  
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