Document Control Clerk (Contract)

Job Details

Document Control Clerk (Contract)

Location: Houston, TX (Onsite)
Type: Contract
 

PLEASE NOTE:

• Candidates must be authorized to work in the US indefinitely without restrictions or present or future need for visa sponsorship. No visa sponsorship available.
• This is a long-term contract assignment with an undefined end-date. Has potential to convert to a permanent position, but not guaranteed. 
• Candidates must be local to Houston, Texas and be comfortable working onsite in 77046.
• No C2C - 3rd party agencies need not inquire.

Overview

A JAB Recruitment Client is seeking a Document Control Clerk to provide day-to-day operational support for an Electronic Document Management System (EDMS) on a project-based team. This role supports document intake, quality checks, tracking, and publishing workflows while ensuring accuracy, compliance, and timeliness across project documentation.

Key Responsibilities

• Create and maintain project Microsoft Teams sites, channels, and folder structures based on approved document control taxonomy

• Grant and manage system access for internal teams, contractors, and project stakeholders

• Receive, log, and register incoming documents and drawings into the Master Document Register (MDR)

• Perform initial quality and completeness checks on submissions

• Prepare upload and transmittal packages, including required metadata, cover sheets, and review files

• Assign document and drawing numbers as directed by document control leadership

• Maintain revision histories, transmittal logs, and weekly activity reports

• Support document archiving and records management activities

• Coordinate with IT for system setup and access-related support as needed

Qualifications

• Experience supporting document control, records management, or administrative functions in a project-based environment

• Strong attention to detail and ability to manage multiple documents and deadlines simultaneously

• Comfortable following established procedures, workflows, and quality standards

• Clear written and verbal communication skills

• Ability to work independently while collaborating effectively with project teams

• Prior experience in engineering, construction, energy, or infrastructure projects is helpful but not required

Systems & Tools

• Microsoft Office (Outlook, Word, Excel, Teams)

• Microsoft SharePoint

• Electronic Document Management Systems (EDMS)

  • Experience with Hexagon SDx or similar systems is a plus, but not required

Authority & Decision-Making

• Return incomplete or non-compliant submissions with documented deficiencies

• Update document status and tracking fields per defined workflows

• Escalate access, quality, technical, or process issues to document control leadership

Key Deliverables

• Accurate and up-to-date Master Document Register

• Complete and validated document upload/transmittal packages

• Maintained revision logs, transmittal records, and weekly summaries

• Organized and compliant project folder structures

Performance Expectations

• Acknowledge receipt of submissions within 24 hours

• Register documents in the MDR within 24 hours

• Complete initial quality checks within 24 hours

• Prepare validated upload/transmittal packages within 48 hours of acceptance

• Maintain high accuracy in document metadata and tracking
  
  
  JAB Recruitment is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V
  
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