CMMS Clerk

Job Details

Location: Onsite
Employment Type: Full-Time
Experience Level: 2–5 Years Preferred
Work Authorization: Must be authorized to work in the U.S.
NO C2C

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The Opportunity

We are seeking a CMMS Business Systems Administrator to support maintenance operations through accurate system transactions, administrative coordination, and data management. This role combines administrative support, business system management, and accounting-related functions to ensure smooth day-to-day operational processes.

The ideal candidate will have strong organizational skills, experience working with enterprise systems, and the ability to manage multiple administrative and operational tasks in a fast-paced environment.

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Key Responsibilities

Administrative & Operational Support

• Monitor and maintain office consumables and supplies

• Coordinate travel and hotel arrangements for traveling employees using company systems

• Schedule catering and support internal meetings or events

• Submit, manage, and track purchase order requests

• Coordinate equipment shipping with logistics teams

• Create equipment orders as required

• Process Damage Rebill (DRB) transactions

• Manage P-card payments for third-party vendors

CMMS & Business Systems Management

• Maintain and update asset and equipment records within Maximo or other CMMS platforms

• Perform system transactions to support maintenance operations

• Prepare quotes, service tickets, and invoices through FDP system for client billing

• Assist with documentation management through Paperless systems

Accounting Support

• Submit invoices in relevant business systems in a timely manner

• Process both PO and Non-PO invoices

• Support facilities-related purchase order requests

Payroll & Personnel Systems

• Add or remove employee records in Kronos

• Manage timekeeping and overtime entries

• Process payroll transactions across multiple systems

• Update employee records and perform system corrections when required

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Business Systems Utilized

Candidates should have familiarity with enterprise business systems such as:

• SAP

• Maximo or other CMMS platforms

• FDP

• Kronos

• LoadChart

• ESM (PO modification system)

• Paperless documentation systems

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Required Qualifications

• Strong problem-solving skills

• Experience working with enterprise business applications

• Understanding of purchase order processing and inventory/quantity tracking

• Intermediate Microsoft Office skills (Excel, Outlook, Word)

• Typing speed of 45–50 words per minute

• Ability to manage confidential administrative information

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Technical Skills

• Intermediate Excel skills

• Experience with ERP or CMMS systems preferred

• Strong data entry accuracy and attention to detail

• Ability to manage multiple systems and administrative processes simultaneously

Candidates must demonstrate competency in Excel and typing during the interview process.

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Education & Experience

• High school diploma or equivalent required

• 2–5 years of administrative, operations support, or business systems experience preferred
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