Administrative Assistant (Contract)

Job Details

JAB Recruitment is actively seeking an Administrative Assistant to support a leading international provider of technical asset integrity services in the oil and gas industry, based in Katy, Texas 77494.
We’re looking for someone who brings positive energy, confidence, and a hunger to grow. This is an ideal opportunity for someone with a great personality who thrives in a fast-moving environment and wants to build valuable skills along the way. If you’re computer-savvy, confident using MS Office, and excited to learn, you’ll thrive here.

PLEASE NOTE

• This is an estimated 3 month, part-time contract role with the possibility of conversion to a full-time position. Conversion is dependent on individual performance, market conditions, and business needs, and is not guaranteed.
• Schedule: Monday – Thursday, 9:00 a.m. – 4:00 p.m. (6-hour workday with a 1-hour break)
• Work arrangement: On-site, four days per week
• Candidates must be authorized to work in the United States on a permanent basis without current or future visa sponsorship. Sponsorship is not available.

Position Overview

• We are seeking a reliable and detail-oriented Administrative Assistant to support our Operation’s Department. This is a contract, hourly position ideal for someone early in their administrative career who is looking to gain hands-on experience in operations, project coordination, and staffing support. The role offers room to grow for the right candidate.

Key Responsibilities

• Provide administrative support to the Operations Department, including project tracking and reporting
• Perform project expense tracking and accurate data entry using Excel and internal systems
• Assist with personnel onboarding and staffing coordination
• Track, review, and follow up on contractor timesheets and expense submissions
• Make professional follow-up phone calls and emails to contractors regarding missing, incorrect, or incomplete documentation
• Maintain organized and up-to-date records, spreadsheets, and files
• Work closely with a small in-house team to ensure smooth daily operations

Required Qualifications

• Strong proficiency in Microsoft Excel, Microsoft Office, and Outlook
• High level of accuracy and attention to detail, especially with data entry and expense tracking
• Comfortable making phone calls and communicating professionally with contractors
• Strong organizational and time-management skills
• Ability to collaborate effectively and work well in a team-oriented environment

Preferred Qualifications

• Experience using LinkedIn for professional or administrative purposes
• Previous administrative, operations, or data entry experience

Work Environment

• Small, collaborative in-house team

JAB Recruitment is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V
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