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Temp to Hire/Contract Position 

WORK SCHEDULE: MON – FRI 8AM – 5PM

PERTINENT REQUIREMENTS:

  • Organized
  • 2+ years experience in billing (Open Invoice would be a plus),
  • 5+ years experience in Excel or previous Excel training course passed
  • Advanced customer service skills
  • Problem solver.

PRIMARY RESPONSIBILITIES:

  • Maintain and enter time when necessary.
  • Purchasing of supplies, enter and receive purchase orders and code invoices; maintain PO logs and communicate with the Accounting department, buyers and vendors to reconcile all past due accounts.
  • Monitor all inventory purchases and standard cost differences.
  • Track incoming billing documents and verify for accuracy and prepare for billing.
  • Open, close and bill work orders.
  • Maintain documentation for billing including proof of delivery, scanning, filing, mailing and maintaining needed files.
  • Work with Accounting and Quality on all audits.
  • Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
  • Manage Cash In Advance customer payments
  • Order office supplies.
  • Issue credit, handle rebills, research disputed orders
  • Code all A/P and freight bills for payment
  • Assist with and track revenue and budgeting for the department.
  • Assist Management with necessary policies and guidelines.
  • Work Orders resolved and work with Warehouse to close to locations.
  • Transfer cost between locations.
  • Prepare Commercial Invoices as needed.
  • Perform other work-related tasks as assigned
  • Comply with all Company and HSE policies and procedures

REQUIREMENTS:

  • High School graduate or GED
  • Basic Accounting/Finance knowledge
  • Proficient computer skills
  • Tax knowledge a plus
  • High degree of accuracy and attention to detail
  • Ability to multi task
  • Strong written and verbal communication skills
  • Excellent time management skills
  • Ability to work independently and under minimum supervision
  • Ability to work overtime when required
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