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MUST BE ABLE TO START IMMEDIATELY AFTER COMPLIANCE IS COMPLETE.

As the Accounts Payable Specialist, you will be responsible for the daily processing of Accounts Payable activity for the Shared Services department. You will support the Accounts Payable Supervisor in continuous efforts to maintain payables accuracy, limit exposure, strengthen accounting compliance requirements and streamline processes.

You will join a team of hard-working Accounts Payable personnel, with a goal to continuously facilitate communication between the staff and business unit operational staff. We are looking for team member who shares our company values of safety, purposeful innovation, and service above all. If you are someone who can challenge the norms while holding people accountable, then this job is for you.

JOB DETAILS:

  • Receive and process, all purchase (Stock and Expense) POs and NON PO invoices for vouchering into JDE and other ERP systems.
  • Perform misc. clerical duties such as but not limited to:
    • Answering multi-line phone system
    • Maintaining files of open and closed POs, and maintain working Excel document
    • Heavy data entry
    • Other accounting duties assigned by manager.

Responsibilities include, but are not limited to:

  • Handles day to day accounts payable duties
  • Reconciles and resolves discrepancies
  • Handles all levels of A/P for any company under the corporate umbrella
  • Generates various reports, registers and spreadsheets; transmits data as needed
  • Keeps filing system up-to-date, including boxing and archiving old files and creating new files for each year
  • Answers questions related to day-to-day work
  • Coordinates PO’s with procurement; matches invoices to PO’s; obtains other backup documentation for payment of legitimate invoices and other outgoing transactions
  • Enters detailed data accurately into financial systems concerning vendors, dates, amounts and tax information; ensures coding matches and approvals are in accordance to DOA
  • Verifies accuracy of pending payments; generates accurate checks in a timely manner with appropriate backup documentation
  • Ensures receipt and filing of W-9 forms
  • Creates and transmits reports for internal and external use; reports to banks, service providers, etc.
  • Processes all electronic transfers; reconciles transfers; works closely with Treasury and A/P Supervisor
  • Enters large amounts of data in financial program including new vendors; audits and corrects vendor data ensuring accuracy
  • Generates accurate and timely 1099’s and related reports annually or as needed
  • Analyzes vendors as required
  • Answers all email with appropriate details, respect and in a timely manner
  • Reconciles accounts as necessary
  • Processes check runs
  • Prepares checks based upon approved check requests
  • Functions as team leader for other team members
  • Assumes delegated responsibilities of Supervisor in his or her absence
  • Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EH&S principles and values; champions safety as necessary
  • Performs other duties assigned by management that fall within the generally expected scope of this position

REQUIREMENTS:

  • RECENT Full Cycle AP (processing to payments)
  • 3-5 years of RECENT Accounts Payable in a Finance or Accounting environment role
  • MUST HAVE experience with either JDE 9.1 or Oracle EBS
  • Syteline is a HUGE plus
  • Shared Services experience is a HUGE plus
  • Worked with reports (Received not Voucher, AP Aging)
  • Solid experience with Microsoft Word, Excel, Outlook and business applications (will be tested during the interview on Excel Pivot Tables & vLookup skills)
  • 10 key by touch
  • Demonstrated ability to work well under pressure and in a team atmosphere
  • Adaptability
  • Ability to work in a high-paced environment
  • Able and has recently processed 100+ invoices per day; manual processing
  • Detail Oriented
  • Effective Communicator; Outstanding customer service skills
  • Good Time Management
  • Initiative and Judgment
  • Planning and Organizing
  • Professionalism
  • Critical Thinker
  • Problem Solver
  • Reliable transportation to and from work

We Are looking for Someone:

  • With an approachable presence within a diverse work environment
  • Who shows initiative, is deadline driven, and is detail oriented
  • Someone not intimidated by a high-volume processing environment
  • Who welcomes new ideas and opportunities, and is not bothered by change or ambiguity
  • Someone who can get to the root of a problem by using a healthy mix of data, insight and judgement
  • Someone with strong analytical skills, and a thorough understanding of how to leverage a wide variety of data and related computer tools to solve problem independently
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