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Administrative Support I

Admin
Job Ref 11901
Location:
Houston, United States
Job Type:
Temporary
Skills:
General Assistant
Salary:
$18 Per Hour

Job Details


Job Title: Administrative Support I

Overview:
An administrative assistant is required to complete work independently and resolve issues without direct supervision. This position performs more advanced administrative duties that require a broad knowledge of departmental policies and procedures.

Essential duties and responsibilities:
• Supports Projects and/or department with administrative tasks.
• Works well under minimal supervision and performs problem solving efforts prior to escalation.
• Performing complex administrative support duties requiring some judgment and initiative to determine the approach of action to take in non-routine situations.
• Applying thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team.
• Enters data from various sources into spreadsheets, verifies input and calculations.
• Regularly develops original spreadsheets, databases, organizational charts, and other reports.
• Suggests improvements to increase efficiency and improve communication of departmental and functional information.
• Receives general instructions for routine projects and detailed instructions for more complex projects.
• Resolves most questions and problems and refers only most complex issues to higher levels.
• Most assignments are completed using standard processes and procedures but may adapt techniques or processes to complete assignment.
• Probable errors are usually detected in succeeding operations and are generally confined to a single department or phase of company activity.
• Frequent internal contacts within and outside of department to furnish and obtain information.
• Answers inquiries and responds to correspondence from inside and outside the company.
• Works with others on resolution to issues and bottlenecks that may come up.
• Serves as a resource to less experienced staff.
• Performs clerical and administrative duties including typing, proofreading, and editing documents.
• Composes and may initiate routine correspondence and memoranda.
• Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.
• Completes transmissions of assigned Project monthly reports in accordance with standard processes and procedures.
• May handle confidential or sensitive information or issues.
• Assists department staff in developing and preparing complex presentation materials.
• Maintains efficient paper and electronic filing systems and ensures quick retrieval of requested documents.
• Keeps well-informed of latest trends and technology related to administrative functions.
• Identifies and suggests ways to improve the efficiency and effectiveness of the department.
• Schedules and maintains calendar of appointments, meetings and minutes of meetings for department & Project staff and may coordinate related arrangements.
• Ensures accurate and timely communication to involved parties.
• Plans, coordinates, and makes arrangements for on-site and offsite Conferences, meetings, and special events.
• Other duties as assigned by Manager

Minimum requirements:
• Broad knowledge of departmental function, terminology, and interrelationships. 
• Solid understanding of policies and procedures that apply to assignments. 
• Ability to evaluate and resolve problems independently.
• Strong interpersonal skills for inter-departmental and customer interaction.
• Advanced verbal and written communication skills in English, with strong vocabulary and grammatical skills with an eye for attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, and Visio).
• Sharepoint administration experience a plus.
• Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions.
• Demonstrated ability to handle confidential or sensitive information or issues.

Education:
• Professional diploma in the discipline or equivalent work experience required.

Experience/Specific Knowledge:
• Typically, minimum 2+ years of practical administrative experience.

Certifications, Licenses & Registrations:
n/a

Competencies, Skills & Abilities:
n/a

Physical Demands:
Office environment requires sitting, operating a computer, walking and some lifting. Some exposure to possible shop hazards including high noise, heavy machinery, and shop traffic.


Working Conditions:
Spends 90% time in an office environment and/or 10% in a shop or field environment. May be exposed to possible hazards including noise, outdoor temperature extremes, chemicals, pressure testing, heavy lift operations and shop/field traffic.

Supervisory Responsibility:
n/a

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES:
n/a


Other responsibilities:
n/a
  
We are an equal opportunity employer.  Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, medical condition, physical or mental disability or any other legally protected status.  EOE/M/F/D/V


#LI-DNP #LI-Onsite

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